UK & IE Privacy Policy

1. About This Policy

At Mammoth Giveaways Ltd, we believe in transparency and accountability. This privacy policy explains how we collect, use, and protect your personal data when you use our website or take part in our competitions within the United Kingdom. It also outlines your rights and how you can exercise them under UK data protection laws.

If you have any questions, feel free to contact us:

• Email: info@mammothgiveaways.com
• Address: Suite 4000–4025, 6 Margaret Street, Newry, County Down, BT34 1DF, Northern Ireland

2. What Data We Collect

Depending on how you interact with us, we may collect the following types of information:

• Account Information – Name, email, and password when you register.
• Contact Details – Address, phone number for prize delivery.
• Payment Data – Securely handled by third-party processors (e.g., card type, transaction ID).
• Usage Insights – How you interact with our website, including device type and browsing behaviour.
• Preference Data – Your communication and marketing preferences.

3. How We Collect Data

We gather data from a few main sources:

• Directly from you – Through forms, emails, or entries.
• Automatically – Using cookies and web tools that track site visits and interactions.
• Via partners – From secure platforms that help process payments or measure engagement.

4. Why We Use Your Data

Here’s how and why we use your personal data:

5. Marketing & Communications

We may send you updates about prize draws, new competitions, or special promotions. These messages are only sent when you’ve opted in, or where our legitimate interests apply. You can unsubscribe at any time via the link in our emails or by contacting us directly.

We won’t share your details with other brands or third parties for their marketing purposes without your explicit consent.

6. Publicity & Winner Information

If you win a prize, we may ask to share your name and/or photo to showcase recent winners. This is always optional. However, to meet advertising standards and confirm the legitimacy of the prize draw, we may need to provide winner details to regulators like the ASA even if you decline publicity.

7. Cookies & Analytics

Cookies are small files placed on your device that help us understand how you use our site, tailor content, and improve performance. We use analytics tools (e.g., Google Analytics) to track website activity, and advertising platforms to manage ads. You can control cookies in your browser settings; however, blocking some cookies may affect site functionality.

We use performance cookies (e.g., Google Analytics), advertising trackers (e.g., Facebook Pixel, OneSignal), and session cookies to enable secure login and prize entry. Disabling cookies may affect competition eligibility, form submissions, or tracking of entry confirmation. Our cookie policy explains these in full.

8. Who We Share Your Data With

We only share your personal data with:

• Payment providers (to process transactions)
• Email & SMS providers (to send notifications)
• Hosting & analytics services (to run and improve our website)
• Regulators (when legally required)
• Successor businesses (if we are sold or merged)

All third-party processors are contractually bound to protect your data and only use it as instructed.

9. International Transfers

Some service providers we use are located outside the UK. When data is transferred internationally, we use one of the following safeguards:

• Transfers to countries deemed ‘adequate’ by the UK government
• Standard contractual clauses approved by regulators
• Specific legal mechanisms (e.g. UK–US Data Bridge)

10. How We Protect Your Data

We apply strong security measures to safeguard your data. These include:

• Encryption
• Access control
• Secure cloud infrastructure
• Internal policies and staff training

We also maintain incident response procedures in the event of a data breach.

11. How Long We Keep Your Data

We retain personal data only as long as needed for legal, contractual, or operational purposes. After that, data is securely deleted or anonymised. In some cases, data may be retained longer if necessary for legal claims or regulatory reasons.

12. Your Rights

Under UK data protection laws, you can:

• Access the personal data we hold
• Correct any inaccuracies
• Request deletion (‘right to be forgotten’)
• Restrict or object to processing
• Withdraw consent for marketing
• Request data portability

To exercise your rights, contact us at info@mammothgiveaways.com. We may need to verify your identity. We aim to respond within one month.

We do not charge a fee for data access requests unless they are excessive or repetitive. We may ask for identity verification before processing your request. Requests will be responded to within one month. In rare cases, it may take longer due to complexity, and we will keep you informed.

13. Questions or Complaints

If you have concerns or complaints about how we handle your personal data, please contact us first atinfo@mammothgiveaways.com. We take your privacy seriously and are committed to resolving any concerns quickly and fairly. If you're not satisfied with our response, you may choose to escalate the matter to the appropriate UK authority.

14. Glossary

Personal Data – Any information that relates to an identified or identifiable person.

Processing – Any information that relates to an identified or identifiable person.

Data Controller – The organisation that decides how and why personal data is processed.

Processor – A third party that processes personal data on behalf of a controller.

Legitimate Interest – A lawful reason that allows processing where there is a clear business or user benefit.

If you fail to provide personal data where required by law or under the terms of a contract with us (for example, to enter a competition or receive a prize), we may not be able to fulfil our obligations. In such cases, we may need to refuse entry or cancel services.

If we need to use your personal data for a purpose not covered in this policy, we will notify you and explain the legal basis. In some cases, we may process your data without your knowledge or consent, where permitted by law.

To help us keep your information accurate, please let us know if your personal data changes during your relationship with us.

We do not charge a fee for handling your data rights unless your request is unfounded or excessive. We may ask for identification to verify the request and ensure security. If your request is particularly complex, we may need longer than one month to respond, in which case we will notify you.

15. Automated Decision-Making

We do not use your personal data to make decisions based solely on automated processing that would have a legal or significant effect on you. If this changes in future, we will inform you and explain your rights in relation to such processing.

External Third Parties – Companies or organisations that help us run our business, such as:

• Payment service providers
• Marketing platforms and analytics tools
• Cloud storage and IT infrastructure providers
• Legal, regulatory, and tax authorities (e.g. ASA, HMRC, regulatory and legal bodies)

For more detailed information, please refer to our separate Cookie Policy, available on our website or by request.

We do not collect or process any special categories of personal data (such as information about racial or ethnic origin, religious beliefs, health, or biometric identifiers).

We also do not collect any information about criminal convictions or offences. If this changes in future, we will notify you and update this policy accordingly.